The Senior Executive Assistant will fulfill a key support role at Trinity. We are seeking a highly motivated and energetic individual to provide critical administrative and project support to Trinity’s C-suite. The administrative responsibilities will include, but are not limited to, travel arrangements, expense reports, greeting office visitors, managing calendars, executive meeting scheduling and logistics, and client visits.Intellectual curiosity and a desire to grow business acumen is essential. The ideal candidate must have a keen sense of time management, logistics planning, organization, and attention to detail – with an ability to gather and summarize data, make decisions, and find answers. This role is collaborative and requires a lot of coordination with internal and external contributors.

Essential Functions & Responsibilities

• Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, collaborate with other team members, and stay several steps ahead to maintain efficiency.
• Schedule and coordinate numerous weekly and ad hoc meetings, ensuring that all details are managed and communicated effectively with all parties.
• Handle all aspects of travel arrangements, both international and domestic, with frequent revisions as needed.
• Manage business expenses for executives, ensuring timely and accurate processing after each trip.
• Ability to perform well in a high-paced environment; performs additional duties as assigned by assigned business Senior Leaders.
• Organize large workshops, meetings, or events from conception to execution in collaboration with other internal groups or business units, and in collaboration with the executive staff of other Senior Leaders
• Partner with internal stakeholders on large-scale meetings and initiatives by supporting scheduling, communications and on-site support.
• Provide strategic and proactive support to assigned business Senior Leaders:
  • Prepare presentations, agendas, reports, special internal projects and other documents aligned with business needs.
  • Proactively propose agendas for recurring meetings led by the Senior Leaders and own ensuring appropriate follow up occurs.
• Project support for business development initiatives, client activities, and internal initiatives.
• Participating in internal team meetings or events as an embedded member of each Leader’s team.

Other Knowledge, Skills and Abilities:

• Solid judgement and discretion regarding sensitive/confidential information.
• Self-motivated, takes initiative and pride in contributing to a cohesive team and smooth office operation.
• Comfort interacting professionally and with ease, with varying levels of business professionals both within and outside the organization, as a positive representative of the leadership team.
• Uses an inclusive approach to collaboration and strives to reduce unconscious bias.
• Proven advanced expertise in Microsoft Office applications including Word, PowerPoint, Excel and Outlook.
• Internet savvy; systems- and automation-oriented.
• Exceptional communication skills, written and verbal.
• Ability to successfully multi-task on complex projects and assignments.
• Ability to assume ownership of internal initiatives and projects.
• Ability to effectively support a small team of high-level executives.
• Analytical with an intellectual curiosity.
• Initiative and willingness to assume additional responsibilities as needed beyond the scope of job duties.

Qualifications

Education: Bachelor’s degree
Work Experience: 6+ years of experience supporting high-level executives

About Trinity Life Sciences

With 25+ years of expertise, a best-in-the-business team and unrivaled access to data and analytics, Trinity Life Sciences is a modern partner to companies in the life sciences industry. Trinity combines strategy, insights and analytics to help life science executives with clinical and commercial decision-making.

Trinity is humbled to work with over 300 active clients, including the top 35 biopharma companies in the world, as well as mid-tier and biotechs, dozens of leading medical device, diagnostic and related companies. In 2023, the company worked on 75% of all new drug launches and provides ongoing, in-depth, high value thought leadership that helps shape the industry.

With 1300 employees and 11 offices around the globe, Trinity continues to grow both organically and through acquisitions. These acquisitions included BluePrint Research Group, CBPartners, TGaS Advisors, Bell Canyon and D Cube Analytics, the latter of which dramatically leap-frogged Trinity to the leading provider of go-to-market analytics and AI to biopharma companies. Trinity has also entered into transformative partnerships with Bain & Company and Havas Health & You that have strategically advanced Trinity’s mission to revolutionize the pharmaceutical commercial model.

Ultimately, we know that every decision our clients make impacts a life, and when we help our clients achieve their goals, the world benefits. To learn more about how Trinity is elevating the industry and driving evidence to action, visit TrinityLifeSciences.com.

Trinity’s Commitment to Diversity, Equity & Inclusion

Trinity Life Sciences is an Equal Opportunity Employer that prohibits discrimination and harassment of any kind. Trinity is committed to the principles of diversity, equity, and inclusion and to providing employees with a work environment that is free of discrimination and harassment. All employment decisions at Trinity are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, disability, ethnicity, gender identity or expression, family, parental, or veteran status, and/or any other status based on identity or that is protected by the laws or regulations in the locations where we operate. Trinity will not tolerate any form of discrimination or harassment and encourages applicants of all ages and identities.